Losing your original academic documents—whether during shifting, travel, or an accident—is a nightmare. If you are a student of Savitribai Phule Pune University (SPPU), you might be wondering: Can I get them back?
The answer is YES. You can obtain valid Duplicate Marksheets and Duplicate Degree Certificates from the university.
However, unlike the transcript process, obtaining duplicate originals requires strict legal paperwork, including a police complaint (FIR). Here is the step-by-step procedure to retrieve your lost SPPU documents.
Step 1: File a Police Complaint (FIR or NCR)
The university needs legal proof that the documents are actually lost.
- Visit the nearest Police Station to where the documents were lost.
- File a Non-Cognizable Report (NCR) or FIR stating that your academic documents (mention specific years/degrees) have been lost/misplaced/stolen.
- Keep the original stamped copy of this FIR/NCR. You cannot apply without it.
Step 2: Make an Affidavit
You must create a notarized affidavit on Stamp Paper (usually ₹100).
- Content: The affidavit must state your details (Name, PRN, College), the details of the lost documents, and a declaration that you will return the duplicate if the original is found.
- Notarization: It must be signed by a notary public.
Step 3: The Application Process
Once you have the FIR and Affidavit, you can approach the university.
For Duplicate Marksheets:
- Online Form: Visit the SPPU exam section portal and fill out the form for “Duplicate Statement of Marks.”
- Fees: Pay the requisite fee online.
- Submission: Submit the printed application form, FIR (copy), Affidavit (original), and photo ID to the university Examination Section or your college (depending on how old the degree is).
For Duplicate Degree Certificates:
- This is handled by the Convocation Section.
- The process is similar but usually takes longer (45-60 days) as the certificate must be reprinted on security paper.
Step 4: Collection
Duplicate documents are rarely sent by post. You (or a customized authority holder) must collect them physically from the specific department at the Pune University campus.
- Note: The new documents will have a stamp saying “DUPLICATE” on them, but they are fully valid for jobs, higher education, and visa applications.
Challenges You Might Face
- Old Records: If you graduated before 2005, your records might be in physical ledgers (archives), which takes much longer to retrieve.
- College vs. University: For First Year (FY) mark sheets, you often need to approach your College, not the University. Knowing where to go is half the battle.
- Rejection: If the Affidavit wording is incorrect, the application is rejected.
Don’t Have Time to Handle Police Stations and Queues?
If you are working or living out of town, dealing with police FIRs, affidavits, and university counters is stressful.
WES Pune Transcript offers a specialized Duplicate Document Service.
- We Guide You: We tell you exactly what to write in the Affidavit.
- We Submit: We handle the submission at the university.
- We Collect: We pick up the fresh documents and courier them to you.
Recover your lost academic history without the headache.
👉 [Contact Us for Duplicate Marksheet Services]